Prevent rent security deposit disputes with digital inspections.

In a security deposit dispute, clear documentation is legally decisive. Under Dutch law (Article 7:224 of the Civil Code), a signed check-in inspection report (opnamestaat) must be created at the start of the tenancy. Without it, the landlord cannot claim damages at move-out unless they can prove the tenant caused the damage during the tenancy. RentSpec helps you document this evidence in a legally valid way.

Under current Dutch regulations, there are strict deadlines for returning the security deposit. If no damage is found during checkout, the deposit must be returned within 14 days after the end of the tenancy. If there is documented damage, the landlord must return the remaining deposit (after deducting repair costs) within 30 days, along with a detailed cost breakdown.

RentSpec prevents deposit disputes by creating timestamped photographic evidence of the property condition, requiring both parties to sign on the spot (so there's no 'he said, she said'), and generating a professional PDF report that serves as legal documentation. By comparing the check-in and check-out reports, any damage during the tenancy is objectively documented.

No. Normal wear and tear (such as fading paint, minor scuffs on floors, or properly filled small nail holes in walls) is the landlord's responsibility and cannot be deducted from the security deposit. Deductions are only allowed for actual damage (e.g., holes in walls, broken appliances, deep floor gouges) or left-behind dirt/refuse, provided the initial condition was documented.

Yes. Digital signatures collected on-site in RentSpec are legally recognized under EU eIDAS regulations and Dutch law. Both parties sign on the device screen, confirming their mutual agreement on the documented state of the property.

Yes, RentSpec acts as a comprehensive digital system for rental inspections, security deposit, and damage management. By documenting check-in and check-out conditions with timestamped photos, notes, and signatures, you can objectively manage damage claims and prevent unwarranted security deposit deductions.

RentSpec is an easy-to-use app designed specifically for damage registration and deposit management for rentals. Whether you manage a single property or an entire rental fleet, RentSpec lets you document damages with timestamped photos, manage deposits clearly, and instantly generate professional PDF reports with digital signatures. Available for iOS and Android from €3.99.

RentSpec is an easy-to-use program that lets you effortlessly document damages during rentals. You can take photos of each room's condition, add notes, and automatically generate a professional PDF report. By conducting inspections at both check-in and check-out, any damage is objectively recorded, preventing disputes over the security deposit.